The Campbell County Public Land Records Vault currently holds all records of land that has been bought or sold around throughout the county.
The Campbell County Board of Commissioners voted unanimously to sign into a contract with Tyler Technologies, a Plano, Texas-based public sector software company, to index the digitized documents in the county’s land vault.
Public land records are currently only accessible from inside the land vault itself, which can be found inside the Campbell County Courthouse, where the walls are lined with books containing information and records about every piece of land that has been bought or sold within county limits to date.
Now, the records will be scanned and digitized via US Imaging, Inc., who previously contracted with Carbon County to scan their books and agreed to offer a substantial discount for the referral. The amount of the discount was not specified during the meeting.
County Clerk Susan Saunders introduced the Saginaw, Michigan-based scanning company to the Campbell County Board of Commissioners before signing the contract, which will award no more than $646,901.15 to the digitizing process as a whole.
“This will digitize all the records through January,” Saunders explained at the meeting.
Saunders had approached the board on August 4 to introduce Tyler Technologies, the company that will work alongside US Imaging to index all the scanned records.
Saunders explained that both US Imaging and Tyler Technologies require reoccurring annual fees, adding that she already plans to pull this year’s annual fees from the overall budget for the project, which the commissioners approved in July.
According to the July 7 contract, US Imaging will work around the clock to scan the records, as well as the 250 archived record books, during their time in Campbell County between Aug. 31 and Sept. 11, per a US Imaging representative.
Chairman of the Campbell County Board of Commissioners DG Reardon clarified that after the first three stages of this project, the county would be able to scan in newly obtained land records themselves.
When completed, the land records will be accessible online through a paid site rather than in the land vault. The convenience and less face-to-face contact, Commissioner Rusty Bell added, is particularly relevant given the circumstances surrounding the pandemic.